Collection Letter Before Sending to Agency

Date

Contact Name
Address
Address2
City, State/Province
Zip/Postal Code

OBJECT: FINAL DEMAND FOR PAYMENT BEFORE SENDING TO AGENCY

Dear [CONTACT NAME[,

We sent you [ITEM(S) SHIPPED] on [SHIP DATE] and invoiced you for the agreed upon price of [AMOUNT DUE].

You promised to pay this invoice within [TERMS DAYS] days. [TERMS DAYS + PAST DUE DAYS] days have now passed, and in spite of our having sent several reminders, this invoice remains unpaid.

Please contact me as soon as possible to make arrangements to pay this invoice.

I had every confidence, especially after our recent telephone conversation, that you would live up to your obligation. We supplied you with the products you requested and provided you with the credit terms you needed.

Please accept responsibility for this obligation and pay your debt immediately. I would prefer not to resort to a professional agency to collect what you owe us. I know this will damage your credit rating. I know you value your reputation and your credit rating. Please don’t force me to take extreme measures to obtain payment.

Please help me: please help yourself, by sending your check for the entire balance immediately!

Sincerely,

Your name
Your title
(800) 123-4567
[email protected]